Reception and Office Administration Coordinator

About the job 

  • Varied and interesting role in amazing Sydney Barangaroo location
  • Supportive and inspiring workplace, we are a certified Great Place to Work 
  • Join Australia’s leading authority on sustainable buildings and communities

About us 

The Green Building Council of Australia (GBCA) was established in 2002 and is the nation’s authority on sustainable buildings and communities. Our mission is to accelerate the transformation of Australia’s built environment into one that is healthy, liveable, productive, resilient, and sustainable. We work with industry and government to encourage policies and programs that support our mission. We also educate thousands of people each year on how to design and deliver sustainable outcomes for Australia’s buildings and communities. 
We employ over 60 staff and our national office is based in the 6 Star Green Star rated Barangaroo precinct in Sydney; but our flexible team works across Australia. We have been certified as a Great Place to Work every year since 2019. For further insight from past and current employees on GBCA’s working environment, head to Glassdoor and SEEK company reviews. 
For more information on how the GBCA is transforming the built environment, please refer to our website  

Your new opportunity 

In this role you will be responsible for driving and managing the timely delivery of Green Star related digital products in collaboration with a number of teams across the GBCA. A systems thinker with experience in sustainability projects that have applied Green Star, you will manage and interface directly with web and software developers to identify and develop our digital product offerings to meet stakeholder needs and our organisational goals. You will also be responsible for managing the integration of new and existing tools into the digital platform. This is a full-time role based in Sydney but there is also the opportunity to work flexibly.

Your new responsibilities

  • Answer incoming calls in a polite and timely manner, screen, direct and manage general queries;
  • Manage meeting room bookings and catering;
  • Oversee and manage overall office appearance, office supplies and facilities maintenance;
  • Support the onboarding of new staff, including liaison with building services and our IT service provider
  • Assist staff with access to our systems and benefits;
  • Organise office staff events such as monthly drinks and assist with officewide functions.

Your skills and experience 

  • Minimum of 2 years’ experience in reception and/or office administration;
  • Excellent communication and interpersonal skills;
  • Exceptional time management and organisational skills as well as the ability to multi-task to meet competing deadlines;
  • Reliable, flexible and approachable style, with a willingness to learn;
  • High attention to detail and pride in quality of work;
  • Intermediate skills in Microsoft Office;


  • Flexible working arrangements, activity-based working with sit to stand desks 
  • Health and wellbeing program including boot camp, pilates, yoga and mindfulness 
  • An additional 5 days paid leave each year (Contribution Leave)
  • Employee Discount Program (Rewards Gateway)

How to apply

Please apply through SEEK here, including a covering letter and resume addressed to Caroline Daley, HR Manager.  Closing date for applications: COB 5.00pm on 21 April 2023. For more information and a copy of the position description please contact Alicia Keenan on Ph: 02 8239 6200.

We aim to create a diverse work environment where employee differences such as gender, age, culture, disability, sexual orientation, family and caring responsibilities and religion are valued.