Administrator (Sustainability)

Your new opportunity

Are you looking for a role that you can take ownership of, acting as the go-to person for all administration and operations in the team? Do you have a passion for sustainability and are keen to know your work makes a difference in the world? If so, we'd love to hear from you!

Reporting to our Senior Technical Coordinator, whose team manages the certifications of projects under our Green Star rating tools, you will be the interface between the Green Star Operations team and external stakeholders.  As well as being the team’s first point of contact for administrative support you will also be responsible for logistical and operational arrangements, ensuring success of Green Star Assessments such as calendar and appointment management, document management and establishing database/system management.

Collaboration is at the heart of everything we do at the GBCA. To be successful in this role you will need to ensure a positive stakeholder experience, both internally and externally, therefore an ability to communicate and interact effectively in a timely manner with a range of stakeholders is a must.

This is a full-time role based in our Sydney headquarters.

Your new responsibilities

  • Manage the Green Star Certification Project database and schedule Green Star Assessments;
  • Resolve queries relating to Green Star and other sustainable building-related matters;
  • Manage calendar of appointments and emails related to Green Star Certification;
  • Manage correspondence including project submissions and Assessor invoices;
  • Compile documents required to support the activities of the senior management team;
  • Arrange domestic and international travel and accommodation plans;
  • Prepare and distribute meeting agendas, take and distribute minutes and follow up action items.

Your skills and experience

  • 1 - 2 years administrative experience in an office environment
  • High competency in Microsoft Outlook and Word, and medium competency in Excel and PowerPoint.
  • Strong customer service focus and skills.
  • Strong organisational skills with the ability to manage competing deadlines;
  • Excellent written and verbal communication skills.
  • Adaptability to work independently in a fast paced and changing environment.

About us

The Green Building Council of Australia (GBCA) was established in 2002 and is the nation’s authority on sustainable buildings and communities. Our mission is to accelerate the transformation of Australia’s built environment into one that is healthy, liveable, productive, resilient and sustainable. We work with industry and government to encourage policies and programs that support our mission. We also educate thousands of people each year on how to design and deliver sustainable outcomes for Australia’s buildings and communities. 
 We employ over 60 staff and our national office is based in the 6 Star Green Star rated Barangaroo precinct in Sydney; but our flexible team works across Australia. We have been certified a Great Place to Work every year since 2019. For further insight from past and current employees on GBCA’s working environment, head to Glassdoor and SEEK company reviews. 
 For more information on how the GBCA is transforming the built environment, please refer to our website  


  • Flexible working arrangements
  • Health and wellbeing program including boot camp, pilates, yoga and mindfulness 
  • An additional 5 days paid leave each year (Contribution Leave)
  • Employee Discount Program (Rewards Gateway)

How to apply

Please apply through SEEK including a covering letter and resume addressed to Caroline Daley, HR Manager. 
Closing date for applications: COB 5:00pm on 13 February 2023.
For more information and a copy of the position description please contact Alicia Keenan on Ph: 02 8239 6200.

We aim to create a diverse work environment where employee differences such as gender, age, culture, disability, sexual orientation, family and caring responsibilities are valued.