Assessment process

Evaluation of your credentials

Green Star submissions are reviewed by an independent panel of sustainable development experts and an overall score is assigned.

Steps once you've compiled the submission:

  • Prepare Round 1 submission
  • Submission upload
  • Submission notification
  • Round 1 assessment
  • Clarification of assessment comments
  • Prepare Round 2 submission
  • Round 2 assessment

Prepare Round 1 Submission 

Once your project is registered, the project team need to prepare documentation (e.g. drawings and calculations) to satisfy the Green Star requirements outlined within the Submission Guidelines and Submission Templates. Once the submission is compiled by the project team, you need to upload it for assessment.

Submission upload

We've made it easy to submit documentation for assessment. There are two options for submitting online:

1. GBCA Submission Portal

All project teams have access to GBCA Submission Portal. To use this, the ‘username’ and ‘password’ is available on the project records, ready for you to use. To view your username and password go to your project details within the Green Star Project Manager.

Note: The ‘username’ and ‘password’ will appear for projects registered from 1 May 2016. Projects registered before this date will be provided with a ‘username’ and ‘password’ to the GBCA Submission Portal upon request.

We've put together some easy-to-follow instructions in case you need assistance in uploading or downloading documents:

2. Your own file transfer website

If you are unable to use the GBCA Submission Portal you can upload the documentation to your own file transfer website. 

Simply choose one of the two options above. There is no need to submit using both methods. Note: GBCA accepts web-based submissions only (not CDs/USBs).

Submission notification

Once you've uploaded the documentation to the GBCA Submission Portal, or to your own file transfer website, you need to tell us to assess this by going to the Green Star Project Manager and simply select 'New Request', then choose 'Submit documentation for assessment' and follow the prompts.

You only need to send this when you are ready to submit. No advanced notice is required. However, if you have pressing deadlines, let us know in advance as we will try and accommodate your project's circumstances as much as we can.

Round 1 assessment

Pre-assessment review

Upon receipt of the Round 1 submission, the GBCA will conduct a pre-assessment review to ensure that the files are present prior to sending to assessment. If the Pre-Assessment Review is unsuccessful, the submission will be returned to the project team with instructions for resubmission. If the pre-assessment review is successful, an assessment panel will be formed.

Assessment panel

The results of an assessment of submission documentation are determined by independent third party certified assessor (also called the assessment panel).

The assessment panel will conduct a staged assessment of the documentation, and will provide one of the following responses for each credit claimed:

  • Point(s) awarded – credit criteria achieved, no need to resubmit.
  • Point(s) to be confirmed – credit criteria not achieved, more information required.
  • Point(s) not awarded – credit criteria not achieved, explanation provided.

Round 1 assessment results

Please allow six weeks after the GBCA receives the submission to receive the Round 1 assessment results. The GBCA will notify the results of the Round 1 assessment to the Applicant contact and project contact by email when the results are ready. The results are available to view within the project record on Green Star Project Manager in the request 'Submit documentation for assessment'. This allows all contacts easy access to the results at any time.

While some projects are able to achieve their desired certified rating at Round 1 assessment, a Round 2 assessment may be required to allow the project team to address the items listed as 'point(s) to be confirmed'. If the project receives their desired Green Star rating at the conclusion of the Round 1 assessment they will not be required to resubmit for a Round 2 assessment.

Clarification of assessment comments

Request technical responses – clarification of assessment comments

If, after receiving the results, the project team are unsure about how to address the Round 1 comments, the project team have the option to seek 'Clarification of assessment comments'. This is done by simply going to Green Star Project Manager and selecting the request 'Clarification of assessment comments', and follow the prompts. The GBCA will then ensure that this is addressed promptly. 'Clarification of assessment comments' was previously known as 'Round 1 queries'.

Prepare Round 2 submission

Upon receipt of the results of the Round 1 assessment results, when there are points 'to be confirmed', the project team is requested to resubmit documentation for these credits in the Round 2 submission. Additionally, new credits can be claimed at Round 2, and documentation should be provided to demonstrate compliance with the credit.

The project team should:

  • Review the certified assessor's comments from the Round 1 assessment and directly address them.
  • Provide additional documentation for the credits to be confirmed, or new credits targeted, as required. The layout of each credit must be as follows: Round 2 documentation (to address Round 1 comments), followed by the original Round 1 submission for the credit. Credits that have already been awarded in Round 1 do not need to be re-submitted, unless changes have been made affecting these credits.
  • Review the General Section and the Submission Templates to identify which new credits are being claimed, that were not claimed in Round 1.
  • In the General Section, clearly identify any significant changes from the Round 1 submission to the Round 2 submission, such as changes to the design which should be considered in the Round 2 assessment (e.g. change in NLA or GFA).

Submission upload and notification process for Round 2 is the same as Round 1.

Round 2 assessment

Pre-assessment review

Upon receipt of the Round 2 submission, the GBCA will conduct a pre-assessment review to ensure that the files are present prior to sending to assessment. If the pre-assessment review is unsuccessful, the submission will be returned to the project team with instructions for resubmission. If the pre-assessment review is successful, an assessment panel will be formed.

Assessment panel

As per the Round 1, the results of an assessment of submission documentation are determined by independent third party certified assessor (also called the assessment panel). Where possible, the Round 1 assessment panel will be reconvened for the Round 2 assessment.

The assessment panel will conduct an assessment of the documentation, and will provide one of the following responses for each credit claimed:

  • Point(s) awarded – credit criteria achieved, no need to resubmit.
  • Point(s) not awarded – credit criteria not achieved, explanation provided.

Round 2 assessment results

Please allow four weeks after the GBCA receives the submission to receive the Round 2 assessment results. The GBCA will notify the results of the Round 2 assessment to the applicant contact and project contact via email when the results are ready. The results are available to view within the project record on Green Star Project Manager in the request 'Submit documentation for assessment'. This allows all contacts easy access to the results at any time.

At the end of this assessment, the standard certification process concludes, and this normally results in a certified rating for the project.

There are five simple steps to achieve certification:

  1. Register your project online
  2. Get technical support
  3. Compile your submission documentation
  4. Submit documentation for assessment
  5. Green Star certified rating achieved
Log on Green Star Project Manager

Green Star Project Manager

Log on to your Green Star Project Manager to register a project, ask queries, submit for assessment, and track the progress of your project. Need extra help? We are always available to discuss your project.

Log on to Green Star Project Manager

Need more information?

Contact the Green Star team

Green Building Council of Australia
+61 2 8239 6200

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